AR/AP Specialist (Contract)
Teamshares
Providence, RI, USA
Posted on Dec 20, 2024
MGR Accounting Recruiters, a Teamshares Network company, is searching for an AR/AP Specialist for a client. The ideal candidate will be responsible for ensuring the accurate and timely billing of projects, assist in managing accounts receivable, and supporting our project management and finance teams.
This individual will work closely with the project manager to ensure all billing processes are completed according to company standards and contractual agreements.
Key Responsibilities:
- Generate Invoices: Create and issue accurate invoices for projects based on contract terms, work completed, and any change orders or adjustments. Ensure timely billing of work completed on a regular schedule (weekly, bi-weekly, or monthly as required).
- Review Contracts and Agreements: Analyze project contracts and work orders to ensure all billable items and pricing are accurately reflected in invoices.
- Monitor Accounts Receivable: Track payments from clients, follow up on overdue invoices, and assist in resolving payment disputes or discrepancies. Ensure that all billing cycles are adhered to for cash flow management.
- Maintain Documentation: Keep accurate and organized records of all billing documentation, including invoices, change orders, payment receipts, and client communications.
- Audit and Reconciliation: Regularly review and reconcile accounts to ensure the accuracy of billing data and resolve any discrepancies between financial records, accounts payable, and accounts receivable.
- Customer Service: Serve as the point of contact for clients regarding billing inquiries, providing exceptional service to maintain strong client relationships and resolve any questions related to invoices or charges.
- Reporting: Prepare regular billing reports for management, including aging reports, cash flow projections, and any issues or concerns related to outstanding accounts.
Skills and Qualifications:
- Education: High school diploma or equivalent required.
- Experience:
- Minimum of 3 years of experience in billing, accounting, or finance
- Technical Skills:
- Proficiency in accounting software.
- Strong Microsoft Office skills, particularly Excel.